RICOH Spaces - Workplace Management Platform

Workplace Service

RICOH Spaces

Unlock your future workplace experience

Bringing people, places & experiences together

The future workplace is a space for creativity, community and collaboration that enables in-person experiences and supports Fulfilment through Work. 

From desk booking to meeting rooms and service requests, visitor management to wayfinding, Ricoh delivers a human-centric workplace experience management platform. 

Using powerful data analytics, RICOH Spaces helps you transform your workplace experience and engage employees in the age of hybrid work.

Watch the video to discover more. 

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easyJet uses RICOH Spaces to support flexible hybrid working

Ricoh were hugely valuable during the deployment, especially their lead developers. The project had unique requirements that made the process demanding, but Ricoh were always available to offer support. They even went the extra mile to take calls whenever required, to ensure we maintained momentum - Charlie Rainer, Head of Corporate Technology

One platform, endless possibilities for an optimised workplace

Desk Booking


Elevate your employees' workday

Enable your employees to effortlessly locate and book available desks using interactive 3D floor plans and web schedule view. Create work zones or neighbourhoods that help teams to locate colleagues and reserve workspaces near them for seamless collaboration. 

Added feature includes integration with RICOH Smart Lockers, making it a convenient platform for employees to book everything in one single app. 

RICOH Spaces allows you to quickly respond to the changing needs of your staff and business by reconfiguring workspaces based on data insights.

Meeting Room Management


Hassle-free booking anywhere, anytime

Booking a meeting room has never been easier with RICOH Spaces. Users have easy access to a comprehensive web schedule view, 3D interactive floor plans and room panel options, all through an easy-to-use app. 

Seamlessly integrating with broader features, like service requests, managing your meetings becomes a streamlined process:

  • Book linked rooms with a single booking
  • Manage visitors within the same room booking flow
  • Request services when booking rooms
  • Protect important rooms with an admin room approval workflow
  • Search for rooms based on their features from the schedule or floor plans 

To support easy room management, RICOH Spaces Room Panel offers a variety of features to simplify room management, including:

  • Simple room visibility, booking, and customisable backgrounds
  • Check-in alerts and cancellation warnings, as well as auto-cancellation of unused rooms
  • In-use detection with IoT sensors and LED light support
  • "end-meeting-early" function.



Bring your workplace to life with 3D interactive wayfinding

RICOH Spaces offers your employees the flexibility to view a live floor plan and book a resource directly from a large format display located in your office. 

With wayfinding, you can keep track of where your team members are sitting, with a visual representation of the floor layout for guests and visitors. 

Display your 3D digital floor plan on any screen to put your visitors at ease and provide them with a frictionless journey through your workspace, ensuring that they leave with a positive experience.

  • Simple and effective wayfinding
  • View key office amenities such as canteens, toilets or fire exits
  • Make visitors comfortable navigating the workspace

Visitor Management


Streamline your visitor management with digital efficiency

Make a great first impression, increase security and improve your employees’ productivity with RICOH Spaces Visitor Management. 

With the freedom to customise your sign in experience, you can control who enters your building, what data you collect from them and the experience they have. Say goodbye to manual processes and the hassle of maintaining paper-based logs with our easy-to-use interface, which allows you to pre-book visitors and add a host to be notified when the visitor arrives.

Whether you are managing a small office or a large multi-site facility, our Visitor Management solution is flexible, scalable and can be customised to meet your unique needs.

Digital Signage


Create a unique experience for employees and customers

Digital signage can be a meaningful tool for internal communications in the workplace by enabling you to deliver targeted messaging to your employees and customers through digital screens. 

Ricoh's cloud-based and easy-to-use solution empowers you to create and manage content from any location, ensuring that your messages are timely and relevant.

  • Keep your employees up to date on company news, industry trends, and the latest weather, sports, and stocks
  • Display relevant data to your employees in dashboards and leaderboards
  • Enable functional usage such as wayfinding, directory, and desk booking
  • Promote events and share important training information

Service Requests


Flexible service requests to streamline your business processes

Take advantage of fully customisable service requests that can be tailored to suit the specific needs of your business. With a flexible form builder, you can create your own service request, such as catering, cleaning, and meeting room layout, in a matter of minutes. 

Cut down on lost time by automating manual processes within your business:

  • Schedule automated actions, such as a new cleaning request
  • Integrate with third-party ticket management systems like ServiceNow and others
  • Receive notifications of service requests straight to your Microsoft Teams
  • Book visitors in advance and request services beforehand
  • Assign and restrict services to specific spaces

Occupancy and environmental sensors


Enhance your workplace with AI-powered IoT sensors

Add the latest sensor technology to your workspace and gain detailed, real-time data about your spaces. 

The data is integrated directly into your workspace reporting, providing insights that are tailored to your needs, such as comparisons of booked vs actual trends and trends over time. 

Key benefits and insights:

  • Real-time visibility and people count on floor plans
  • Cancel meeting if unoccupied within 10 minutes of start time
  • Compare how desks, rooms and spaces are booked and used
  • Improve meeting room efficiency by understanding, for example, if meetings are booked for longer than needed and if the size of the room is adequate for the number of people in the meeting

Why choose RICOH Spaces?

With Ricoh’s global capabilities, we provide an enterprise-grade platform, with the necessary hardware and services, for a true turnkey solution. RICOH Spaces is a highly dynamic workplace experience platform created to resolve real-world business challenges and do this by providing: 

  • Latest Cloud technology for seamless scalability
  • Intuitive user experience for improved efficiency
  • Partner integrations for simplified roll out
  • Platform supports multiple languages for global delivery
choose for RICOH Spaces

Transform your workplace with RICOH Spaces

Ready to experience the benefits of RICOH Spaces for yourself?

Sign up for a free consultation today and see how our platform can help optimise your workplace.

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