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Workplace management

With the increasing cost per square metre in office space and the pressure to reduce real estate, it’s important to maximise your workspace investment. Our workplace management services provide the tools and insights you need to better understand how you use your facilities, make workspaces more functional and manage costs.


Optimise your office space

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Use a quantifiable approach to determine space usage

With our proven expertise and insight, we help you make the most of your current facilities. We start with an analysis of your facilities and resources, looking for opportunities to empower people, optimise workspace, enhance processes and take advantage of fit for purpose technology. We address workspace efficiency from every angle – office configuration, lighting, furniture, AV equipment, collaboration technology and more to create a productive atmosphere. Allowing your people to create their own workstyle.

Our ability to track space utilisation is a critical piece of the puzzle. Real-time insights into how your meeting rooms are used hourly, daily or even yearly, help our specialists maximise your space and efficiency while minimising costs. Applying data analytics to the way your facilities operate will uncover new ROI and added value.


Increase agility to keep pace with your people

Increase agility to keep pace with your people

Create a culture of innovation

People work differently now. Departmental silos are being broken down. Workers are more collaborative, often gathering in teams to get work done. As a result, office spaces must also adapt for creativity, flexibility and mobility.

As the number of mobile and remote workers continues to grow, increasing the amount of flexible work areas and meeting spaces without adding more real estate is challenging. Our discovery sprints and engagements will give you the guidance and information to convert legacy office layouts into a user-friendly environment – team spaces, huddle rooms, private quiet areas, individual workstations, meeting rooms, large group settings and more, depending on what works best for your operations and your culture. Workers are more productive because their workspace aligns with the way they want to work.


Enhance teamwork and collaboration

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Avoid the hassle of scheduling and setting up meeting rooms

As part of our meeting room services, we use leading software like iOffice and partner with Condeco, a leader in workplace technologies, to offer responsive, intuitive web platforms that make it easy to:

  • Schedule rooms
  • Send invitations
  • Book rooms on the go using mobile devices
  • Request catering
  • Order collaboration tools and AV equipment
  • See a digital touch-screen display outside every meeting room that shows room status 
  • View the topic, participants, time the room is booked and when it’s scheduled to be available



A/V and conferencing equipment and services

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Connect people with the technology they need to be more productive

Making meetings more productive for all attendees – whether they’re on-site or joining remotely – is critical for efficiency. Our A/V services include dynamic video, audio, web conferencing and unified communications. We develop an audio visual solution – including consultation, design, configuration, system integration, installation and implementation -  customised to meet your needs.

  • Get the technology and AV equipment you need, when you need it.
  • Request the equipment through facilities management software
  • Schedule rooms to be set up and configured quickly by on-site specialists
  • Leverage our experts’ knowledge to help you determine which tools are best for your meeting

Give your business the power to connect and collaborate more effectively  

Contact us: workplace@ricoh.co.uk


Key features & benefits

Designed to help our customers transition from one way of working to another, Ricoh will partner with you to offer workspace consultancy through to practical roll out and review. Whether you are considering an office move, changes to your processes or digital transformation.

  • Unlock the potential of your people and workspace
  • Enhance employee engagement 
  • Provide an inspiring workplace with areas for Concentration, Contemplation, Communication and Collaboration  
  • Simplify processes and workflows
  • Understand and benefit from new technology

See more on our services & solutions

  • Brochure

    Find out more about our Consultancy services and how our experts can optimise your office

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  • Business transformation?

    We often frame business transformation in terms of ‘people, process, technology’. We put ‘people’ first for a reason..