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eSignatures in HR

Improve Operating Efficiency with Ricoh eSignatures

Simplify HR signature and approval processes with electronic signatures.

Processes that require signatures are a fundamental part of Human Resources (HR)—and they can also be one of the most frequent causes of business delays. Constantly consumed by paperwork, human resources departments often feel stretched by this problem.

Ricoh eSignatures can accelerate HR Processes, such as:
  • Applications
  • Approvals
  • Compliance Activities
  • Document Management
  • Onboarding
  • Requisitions
  • Security Training

With industry-leading e-Signature software, you can cut costs, get HR documents processed in record time and provide the best experience for your candidates and employees.

  • Attract & retain top talent - by making it easy for candidates and employees to complete and return documents from anywhere, on any device.
  • Improve compliance & workflows - by reducing mistakes, tracking documents and automating the process of acquiring signatures.
  • Secure your HR processes - by digitising sensitive HR documents and eliminating the risk of manual error through pre-approved workflows.

Accelerate HR processes.

The Ricoh eSignature Solution helps HR departments slash manual paperwork and digitize the signing processes—from document creation, collaboration, and execution to archiving and management – speeding signature workflows and reducing costs. 

With our solution, signing and approval processes are reduced from days to minutes, efficiency and mobility improve, and security and compliance are ensured for your most critical workforce data. 

Whether working with job applicants, employees, citizens, or other agencies, Adobe Sign expedites HR signature-based processes. Businesses choose our solution to automate signing processes because of its intuitive user experience, robust capabilities, strong security, and ability to be configured to comply with specific legal requirements.

Create exceptional experiences for everyone.

With the Ricoh eSignature Solution, you can send digital documents for signature with a single click, and signers can e-sign documents from anywhere using a web browser or mobile device. By leveraging Adobe Sign’s robust APIs and turnkey integrations, HR teams can also prepare and send documents for e-signature directly from within existing HCM systems.

With this powerful solution, you can:

  • Prepare documents for signature - Quickly prepare existing or new HR documents for signature. Add signature and form fields to agreements, and use intuitive tools to assist with layout.
  • Request signatures from others - Send to one or more recipients, in any order. With a few quick clicks, they can review and e-sign—anytime, anywhere, on any device.
  • Track and manage - Track document status in real time. Get notified when people sign. Send reminders and maintain an audit trail automatically.
  • Send one document to many people - Each recipient gets a personalized version to sign, expediting workflows.
  • Work from your favourite applications and devices - Work conveniently from web or mobile, or from other applications such as Adobe Acrobat DC, Microsoft Word, and Microsoft PowerPoint.
  • Reduce paper waste - Virtually eliminate the environmental and monetary cost of using paper-based documents.
  •  Extend existing enterprise systems with e-signatures - Use our flexible APIs and/or our turnkey integrations for leading applications, enabling faster recruitment and onboarding.
  • Simplify and speed signature workflows - Create easy-to-follow custom workflows with templates or deploy standalone, self-serve web applications for signature-based HR processes.
  • Embed signable forms into a web page - Post signable documents or forms on a website so that applicants, employees, or constituents can sign agreements easily.
  • Brand the signing experience - Easily specify your agency or department logo, tagline, and key messages to customize the signing experience for applicants, employees, and other agencies.
  • Enhance security with two-factor authentication - Add an extra level of verification to HR signature workflows. Request a password, use phone authentication, require login with a social identity.
  • Use advanced digital signatures - Meet advanced signing requirements and industry-specific regulations with certificate-based digital signatures.

Work with the digital document leaders.
Provided by the global leader in secure digital document solutions for more than 20 years, trusted and used by many government agencies, as well as Fortune 1000 companies. Improving processes, retaining compliance and reducing costs worldwide

Use our solution for your business needs, today:

Accelerate critical signing processes by 500% or more - Save time and money by reducing, or eliminating, manual or paper-based processes—plus the cost of errors and delays that go with them. Real- time tracking and management increases process transparency, improves turnaround times, and frees your employees to focus on more important tasks.

Create exceptional signing experiences - Transform your business with fast response times and speedy signing processes. Sign from anywhere without printing or faxing documents, installing software, creating new logins, or scanning. Entire signing processes can be completed in just minutes from start to finish.

Meet demand for mobile solutions - Workers can connect and stay productive wherever they go. Using a smartphone or tablet, they can access stored documents, collect signatures in person, send documents for signature electronically, and manage the signing process quickly and easily.

Protect sensitive information and transactions - Backed by hundreds of security features, processes, and controls, our eSignature Solution is certified compliant with rigorous security standards, including SOC 2 Type 2, ISO 27001, and PCI DSS.


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