eSignatures in HR
Improve Operating Efficiency with Ricoh eSignatures
- Compliance Activities
- Document Management
- Security Training
- Attract & retain top talent - by making it easy for candidates and employees to complete and return documents from anywhere, on any device.
- Improve compliance & workflows - by reducing mistakes, tracking documents and automating the process of acquiring signatures.
- Secure your HR processes - by digitising sensitive HR documents and eliminating the risk of manual error through pre-approved workflows.
Accelerate HR processes.
Create exceptional experiences for everyone.
With the Ricoh eSignature Solution, you can send digital documents for signature with a single click, and signers can e-sign documents from anywhere using a web browser or mobile device. By leveraging Adobe Sign’s robust APIs and turnkey integrations, HR teams can also prepare and send documents for e-signature directly from within existing HCM systems.
With this powerful solution, you can:
- Prepare documents for signature - Quickly prepare existing or new HR documents for signature. Add signature and form fields to agreements, and use intuitive tools to assist with layout.
- Request signatures from others - Send to one or more recipients, in any order. With a few quick clicks, they can review and e-sign—anytime, anywhere, on any device.
- Track and manage - Track document status in real time. Get notified when people sign. Send reminders and maintain an audit trail automatically.
- Send one document to many people - Each recipient gets a personalized version to sign, expediting workflows.
- Work from your favourite applications and devices - Work conveniently from web or mobile, or from other applications such as Adobe Acrobat DC, Microsoft Word, and Microsoft PowerPoint.
- Reduce paper waste - Virtually eliminate the environmental and monetary cost of using paper-based documents.
- Extend existing enterprise systems with e-signatures - Use our flexible APIs and/or our turnkey integrations for leading applications, enabling faster recruitment and onboarding.
- Simplify and speed signature workflows - Create easy-to-follow custom workflows with templates or deploy standalone, self-serve web applications for signature-based HR processes.
- Embed signable forms into a web page - Post signable documents or forms on a website so that applicants, employees, or constituents can sign agreements easily.
- Brand the signing experience - Easily specify your agency or department logo, tagline, and key messages to customize the signing experience for applicants, employees, and other agencies.
- Enhance security with two-factor authentication - Add an extra level of verification to HR signature workflows. Request a password, use phone authentication, require login with a social identity.
- Use advanced digital signatures - Meet advanced signing requirements and industry-specific regulations with certificate-based digital signatures.
Want to know more?
Our experts will match tailored solutions to you