Hybrid mail provides cost effective, secure and efficient customer communications.
What is hybrid mail?
Hybrid mail give you the ability to send physical mail directly from your desktop or laptop and can be really useful when you have people working from lots of different locations. You'll create your documents as usual digitally, but then instead of printing them out on a local printer, your documents will be sent to a specialist or central site to be printed, enclosed and distributed.
It saves time, costs and is far more efficient than your mail being managed more manually in different ways across different locations.
What are the benefits of hybrid mail?
Would you like to reduce the cost of your customer mailings?
Cost savings
Hybrid mail is a practical solution to the high cost associated with in-house mail production with typical savings ranging from 20-50% on the overall cost of production and dispatch. Traditional mailing incurs printing, postage, and handling costs, but hybrid mail introduces an automated workflow that centralises document production, maximising postal discounts whilst helping to reduce labour, stationery, and consumable costs.
Do you wish to free up your staff to enhance their productivity?
Increased efficiency
Gain a significant boost in productivity, with potential time savings of 2 minutes per person, per letter by moving away from labour-intensive manual processes. The manual management of mail consumes valuable time and resources pulling teams away from their core activity. Hybrid mail eradicates the need for manual printing, folding, and envelope stuffing, revolutionising the mailing process through automation of these tasks allowing staff to focus on activity that delivers greater value for your business.
With easy to install and simple to use software, documents can be submitted into the automated workflow with a single click of the mouse whilst still allowing for customised approval processes. Full document history including stored images of documents despatched can be access through a simple user interface making query management much more efficient.
Do you want your customer mail to be secure, traceable, and compliant?
Secure communications
Security concerns and data breaches frequently make headlines, and non-compliance with regulatory requirements may lead to substantial legal penalties and reputational harm. Hybrid mail offers your organisation traceability and visibility, enabling the monitoring of each mail item's status. By digitising the submission of documents and centralising the production hybrid mail can help remove some of the risks around traditional in-house manual mail production.
Hybrid mail can help ensure that documents containing sensitive customer data are not printed remotely or left sitting on printers and that documents despatch is controlled, tracked, and recorded. By using dedicated production staff and technology you can ensure that the documents your customers receive are accurately produced first time, every time. Hybrid mail also helps to meet document management and archiving requirements by establishing a secure and accessible repository for mailed communications.
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