Guide
Turning documents into actionable intelligence
How AI and automation can save you 15 hours per week in admin
The latest Ricoh research demonstrates that manual processes are draining workplace productivity. This guide explains how automating document management at your organisation will ensure teams are freed to focus on more valuable, strategic tasks.
By reading this guide, you’ll discover:
- How to overcome the challenges posed by legacy systems.
- The technology underpinning the latest automation solutions.
- How to ensure automation is introduced safely and robustly.
- Where automating document management is most impactful.
Manual processes are holding organisations back
Across every business function, information flows through documents. Yet for many organisations, the way these documents are captured, processed and governed hasn’t kept pace with modern demands.
Manual handling and reliance on fragmented, outdated systems mean valuable time is lost to repetitive admin. Worse still, important information is often hard to locate, difficult to trust, and challenging to govern. This creates unnecessary risk and limits your ability to respond quickly and confidently as an organisation.
Advances in AI and automation now make it possible to reimagine document management entirely - reducing admin, improving accuracy, and enabling organisations to respond faster and more confidently with insight‑driven, connected ways of working.
Half of UK organisations still rely on manual or paper-based processes
Source: The State of UK Digital Transformation 2025
The benefits of intelligent document management
Fewer errors
Introducing automation to your processes will ensure documents are identified, classified, and routed as soon as they enter your organisation. You’ll eliminate the headaches caused by manual document handling.
Stronger controls
Centralise how your data is processed and you’ll never lose track of a document again. With full sight of a document’s history and editors, you’ll improve governance at your organisation as well as regulatory compliance.
Smarter working
Automation doesn’t just route information to the right place, it also triggers actions across your organisation. Build custom workflows across your workplace systems and you’ll eliminate everyday busywork.
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