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Why adopting a print MIS solution is vital

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Digital printing has forever changed the industry

At the risk of oversimplifying, digital printing has changed everything; it’s driving down costs, enabling personalisation at scale and reducing lead times. Most importantly, it’s changing the expectations of print customers. They’re growing accustomed to clean design, on-demand services, and a one-stop-shop experience – expecting their suppliers to be customer-focused, technically savvy and price-competitive. This reinforces the need for smart, streamlined end-to-end workflows, which is where digital software solutions like print management information systems (MIS) come in.

Read our ebook Streamlining Success: Leveraging modern MIS to accellerate growth and agility for your print operation

The costs of not adopting a print MIS Solution 

Competing in the future will be impossible without adopting a print MIS solution. Here’s why:

Removes inefficient manual processes 

Traditional, largely manual ways of operating a printing business are too inefficient and expensive. Sticky notes, whiteboards, and Excel spreadsheets are time-consuming, error-prone and opaque. Using them makes it impossible to understand costs, job status and the overall business. Solutions like print MIS automate labour-intensive tasks and reduce manual touchpoints. They enable print operators to run far more efficiently allowing jobs to be automatically directed to the right people and devices on the print floor at the right time. Print MIS also enhance efficiency and workflows, as it manages jobs with fewer resources. That results in better quality, shorter delivery times, and increased customer satisfaction. Overall, profitability can be sustained or even increased in a world where projects are smaller, and profit per project is decreasing.

Improves digital integration 

Printing businesses already integrate with multiple vendors, customers, applications, and equipment. This integration is going to accelerate even more in the future with increasing customer demands for personalisation and security plus new printing technologies like inkjet. Consider also the ongoing advancements in IT, including AI and Cloud MPS. You can quickly see that this acceleration is underway. Print MIS solutions represent the central core of these current and future integration efforts (and the digital expertise to implement them).

MIS is the central nervous system connecting all the separate functions of the business, including estimating, production, customer management, business development, and shipping.

Provides real-time business intelligence

There won’t be any ‘easy’ competition in the future. To thrive, competitors will be larger, more sophisticated, and very good at what they do. Therefore, real-time, in-depth, and accurate business intelligence will be a critical component of their success. This is one of the greatest benefits of print MIS, providing operators with a transparent view of operations across multiple locations and multiple lines of business. This enables the business’s management team to manage all aspects of the operations accurately, from stock levels, to production slots, to work schedules and staffing. A print MIS solution can even help you define clear customer numbers, estimates, and SLAs. All because the data is up-to-the-minute, accurate, and reliable.

Now is the time to adopt a print MIS solution

Although adopting print MIS may not seem as natural as purchasing a new press, now is a critical time to consider it. The trend to digital has fundamentally changed the printing business. Many weak competitors have already been eliminated. In the same way, customer expectations have changed. Therefore, IT and other technologies have risen in importance for printers, vendors, and customers.

Adopting a print MIS solution now does two things. First, it provides a critical tool for running a business competitively. Second, and equally importantly, it kick-starts a competency in printing information technology that will be absolutely necessary in the future.

“There are tremendous advantages to a browser-based solution. The visibility we get from real-time access to our information from both within and outside the plant is game-changing.” 

– Ron Underwood, Supply Chain Team Lead, Our Daily Bread Ministry

If you would like to speak with a specialist, please get in touch.

Rakesh Sunyara Mobile Image

Rakesh Sunyara

Senior Product Marketing Manager Ricoh UK

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