Start your free 7-day trial of RICOH Spaces

Struggling with inefficient office spaces?

RICOH Spaces delivers endless possibilities for optimising workplace experience in one platform with:

Effortless space booking to keep teams connected across locations
Seamless integration with calendar and workplace tools
One-touch reservations with intuitive resource management
Solutions for any workplace (50 to 1000+ employees)
Real-time analytics and proactive support to maximise office usage and meet ESG targets
Enhanced security with automated guest management

Whether your teams are in the office or working remotely, our custom-designed workplace experience platform ensures everyone can work effectively – everyday.

A laptop and smartphone display the Ricoh Spaces app, showing a building floor plan with room availability and a personal schedule with meeting details.

CREATE AN OPTIMISED WORKPLACE EXPERIENCE

ACCELERATING WORKPLACE TRANSFORMATION

Join the organisations using RICOH Spaces to deliver seamless, data‑driven workplace experiences.

Discover how Ricoh Spaces supports your workplace

One platform - endless possibilities for an optimised workplace

Space and meeting room booking
Data-analytics and insights
Wayfinding
Visitor management
Environmental & occupancy add-on via IOT sensors
Workspace issue management

Space and meeting room booking

Elevate your employees' workday

Enable your employees to effortlessly locate and book available desks and meeting rooms using interactive 3D floor plans, web schedule view or room panel options, all through an easy-to-use app.

Create work zones or neighbourhoods that help teams to locate colleagues and reserve workspaces near them for seamless collaboration.

Data-analytics and insights

The power of workspace data

Optimise your hybrid workplaces with powerful analytics on space utilisation, occupancy patterns and environmental metrics.

Wayfinding

Enhance your workspace with 3D interactive wayfinding

Office wayfinding uses digital signage, interactive maps and IoT sensors to guide employees and visitors efficiently, ensuring they reach the right place without delays.

It enhances workplace safety, optimises space usage and keeps everyone informed with real-time updates.

Visitor management

Streamline your visitor management

Streamline guest check-in while maintaining security with pre-registration and instant arrival notifications.

Environmental & occupancy add-on via IOT sensors

Environmental intelligence

Create healthier, more sustainable workspaces and hit ESG targets by monitoring temperature, air quality and resource consumption all in one place.

Workspace issue management

Keep your workspace running smoothly

With the workspace issue management add-on, users can automate catering and other office services to reduce admin, improve response times and improve workplace experience.

Key benefits of RICOH Spaces workplace experience platform

Global reach with local expertise

Ricoh has over 3,200 specialist technicians in EMEA, ensuring you receive the support you need, whenever you need it.

Secure and compliant

Robust data security and compliance protects sensitive information, all while meeting industry standards.

Actionable insights for better space management

Get insights into space utilisation, helping your organisation make data-driven decisions about optimising layouts, real estate and employee experience.

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Sustainability at the core

Create a sustainable workplace and meet sustainability goals by reducing energy usage and carbon footprints, supporting ESG compliance.

Charlie Rainer

Head of Corporate Technology at easyJet

"RICOH Spaces is a comprehensive workplace enhancement platform beyond desk booking, meaning we now have the inbuilt potential to support many future projects, from using IoT sensors to room booking."

Ready to step into the future of the workplace?

Request a 7-day trial of RICOH Spaces and discover the perfect workplace management platform for your needs.

Start your free trial