Mailroom

Mailrooms in large organisations are often cost centres that require significant labour investment to run smoothly. Ricoh’s Mailroom as a Managed Service can take this entire process off your hands.

Whether you’re looking for a partner to handle the sorting and distribution of your physical mail, or wish to automate and digitise your inbound mail processes, we create tailored solutions to help you manage your mail on your own premises.

Here are a few of the ways we can help with your manual processes:

• Sort your incoming mail and drop it off at relevant desks or drop points
• Collect and deliver or receive and sign for mail and couriered packages
• Screening and management of mail, including junk and mystery mail

Introducing the digital mailroom

We can also help you digitise your mailroom for increased document control and more efficient delivery. Mail is scanned at the point of arrival and digitally distributed to the relevant recipients. At the same time, relevant documents are indexed and archived for easy retrieval and referencing when needed.

Our digital mailroom services include:

• Scanning of mail as it arrives and electronic distribution to recipients
• Multi-channel digital delivery
• Indexing and archiving of relevant documents according to your retention policy