Cookie Policy

Ricoh uses data collection tools such as cookies to provide you with a better experience when using this site. You can learn how to change these settings and get more information about cookies here.

×

Document Governance

Whether you’re a small local business or an expanding multinational, the way you manage your documents has a direct impact on how efficiently you do business.

Ricoh’s Document Governance service is here to help you take control of the management and monitoring of your document environment. We offer an integrated, scalable suite of applications and tools that work together to simplify your document governance.

Alongside meeting security, sustainability and compliance objectives, our customers have realised up to 40% direct operational costs savings after implementing our solution.

Our Document Governance service is here to advance your document processes by:

  • Monitoring the use of your devices
  • Managing user access and printing activity with authentication and quota setting
  • Improving document security with robust user authentication
  • Ensuring you meet regulatory compliance with accurate reporting
  • Enhancing efficiency by converting paper documents to digital for fast electronic distribution
  • Improving business productivity with personal document workflows


All this is delivered through an intuitive user interface that lets you manage your processes and all the devices on your network via a single-window management tool.


Key features & benefits

Ricoh’s Document Governance service is scalable and can be tailored to your environment. We offer full support every step of the way and help you monitor and update your processes as your needs change.

Our integrated management suite will help you:

Reduce operational costs

  • Maximise procurement efficiency with an all-in-one application suite from a single vendor
  • Use quotas to enforce maximum usage of devices and ensure the most cost-effective settings
  • Reduce operational expenditure and save time by simplifying management, monitoring and control for IT administrators
  • Increase staff efficiency with a unified user interface
  • Improve processes
  • Make it easy for staff to scan and distribute documents digitally to improve company-wide document access and workflow
  • Increase accuracy and improve collaboration and productivity by making information quickly available

Protect sensitive documents

  • Keep confidential documents away from unauthorised viewing with the document release feature that restricts output to document owners
  • Merge vulnerable paper documents into secure digital workflows

Simplify complex compliance issues

  • Fulfil the need for well documented and consistent processes
  • Use accurate and comprehensive tracking for proof of compliance
  • Track user job log for audit purposes

Related services

  • Contract Management

    Contract Management

    Take control of your contract management with our secure, easily searchable solution

  • Security Solutions

    Security Solutions

    Offering consultation, hardware and software solutions to address the security needs of your environment

  • Logistics

    Logistics

    Reduce costs and improve cash flow with centralised logistics management.

  • Human Resource Records

    Human Resource Records

    Accelerate workflow and boost employee productivity with fast, accurate HR records management.

  • Fleet Records

    Fleet Records

    A secure, easy to manage electronic archive that simplifies control of your fleet records.

  • Expense management 2

    Expense management

    Transform the management of your expenses with fast, accurate electronic processing

  • Accounts receivable - archiving

    Accounts receivable - archiving

    Improve customer service with fast, centralised, easily accessible invoice archiving

  • Accounts Payable

    Accounts Payable

    An easy to implement solution that automates invoice capture, approval, payment and archiving tasks.